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A quick overview of Adobe Acrobat Pro DC

by Vimal Kumar

Adobe Acrobat Pro DC is part of allocation tools and web services developed by Adobe Inc. It helps the users to view, create, manipulate, print, sign annotate and manage files in Portable Document Format (PDF). The family consists of Acrobat Reader, Acrobat. The basic Acrobat Reader is available for desktop, and mobile platforms and is freeware. Adobe Acrobat Pro DC is not a freeware tool and various subscription options available. These options can be accessed from the organization’s website. Acrobat Pro DC is also offered for a free trial for a limited period.

How to install Adobe Acrobat in Windows laptop/desktop

The installation file can be downloaded from the website. Once the link is clicked, the installation file will be downloaded. Follow the on-screen instructions to sign in and install. Download and installation depend on the speed of the internet and computer. Generally, it takes 25-30 minutes to have it readily available in the system.

Video Lesson

 The following video lesson, titled “Quick overview of Adobe Acrobat Pro DC,” shows you how to create a PDF from a file in Acrobat Pro DC. This video lesson is from our complete Acrobat tutorial.

Overview on layout of Adobe Acrobat

There are primarily three views once a user begins with Adobe Acrobat Pro DC.

Home— This is the landing page when user does not have any pdf file opened.

Tools—With this option, user can explore various tools available in Adobe Acrobat Pro DC

Document— This is the default view whenever a document is opened in Acrobat. When you open multiple documents, each document opens as a tab in the same application window.

Home View

This is the landing page when a user does not have any pdf file opened. It gives quick access to starred files, recent files, frequently used tools, and details about storage accounts.

Home View | A. Menu Bar, B. Documents Access, C. Recommended tools, D. Starred files, E. Recent files, F. Window management tools, G. Thumbnail and list view, H. User details, I. Shared files, J. Agreements shared for signature K. Search files

The menu bar is displayed on the top right of the window. Generally it visible but it can be hidden based on the user’s preference. Below, the menu bar, toolbar are displayed. it offers access to a complete set of tools. On the further left, files are shown. these are locations of PDF files. it could be the location o files in the computer or cloud.

Starred files indicate all the files which are starred by the user. It offers easy access to file across all user’s devices. When the user star a file, the user marks it as important to access them later across devices. The starred files are copied to Document Cloud. To hide the starred file cards from Acrobat Home, choose Edit Preferences. In the General tab, deselect the option Show Starred Files In Recent Tab.

The unified search box at the top-center lets users search all the recent files, Document Cloud files, and the files shared by you, or shared by others. Notification bell notifies the user of status change on the shared documents. It displays notifications about all the incoming and outgoing requests for documents shared for viewing, reviewing, and signing.

In the Shared section, you can track and manage the shared files. All the shared files are grouped based on workstream for ease of access. The files shared by you are listed in Shared By You, and the files shared with you by others are listed in Shared By Others. The available options are displayed in the right pane when you choose a file.

Tools View / Tools Center

This option helps the user to discover tools available in Acrobat. It can be activated by clicking the tools tab. Once it is activated, a small line appears under the tools tab which can be seen in image below.

All the tools are listed by categories. When the user chooses a tool, the tool-specific commands or toolbar appears in the document view if a file is opened. Some tools can be opened even without opening any document. Here is list of categories and associated tools

  1. Create & Edit— Create pdf, combine files, organize pages, edit PDF, Export PDF, Scan & OCR, Rich Media,
  2. Forms & Signature—Request Signature, Fill & Sign, Prepare form, Certificates
  3. Share & Review—Share, Send for comments, Comment, Stamp, Compare files, Measure
  4. Protect & Standardize—Open, Redact, PDF Standards, Optimize PDF, Print Production Accessibility
  5. Customize—Create custom tool, Action Wizard, Index, JavaScript
Tools View ||A. Tools Categories, B.  Tools C. Tools in right pane

These tools can be moved to the right pane which is easier to access once file is opened. To add tools in right pane, click the “Add Shortcut” button below the tool name.

Similarly, tools can be removed from right pane. To remove tools from right pane, click the “Remove Shortcut” button below the tool name.

Document View

Document view is the most used view in Acrobat. In this mode, a tabbed interface for multiple PDFs or single document viewing is shown. When only one document is open, only one document tab is seen; however, in case of multiple PDF open, each tab is created for each file for multiple PDFs viewing. Users can switch between the tabs to toggle between different files easily.

The name of the tab is just the name of the file itself. Also, the next button is displayed towards the right to navigate through document tabs when the number of documents is high and doesn’t fit the document view. In this view, the user can see the menu bar and the toolbar at the top of the work area, the navigation pane on the left, and the tools or task pane on the right side. Toolbars near the top of the window provide other controls that a user can use to work with PDFs.

Document View ||A. Menu Bar, B. Tabbed interface for multiple PDFs, C. Frequently sued tools, D. Work Area, E. Tools in the right pane, F. Toolbar

Viewing can be switched from single document viewing to tabbed interface for multiple PDFs viewing. It can be chosen as per convenience of the users. in order to switch the viewing mode, go to Edit > Preferences > General, and then clear the check box for the preference – Open documents as new tabs in the same window (requires relaunch). Restart Acrobat.

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